CO-OPTION OF A PARISH COUNCILLOR

As a result of the resignation of a Parish Councillor, the Electoral Registration Officer of the Vale of the White Horse District Council has agreed that the Parish Council can co-opt a new person as a Councillor, who will serve in that role until the new Parish Council election in May 2019.

Applications for co-option to the Parish Council should be sent in writing by Thursday 13th April 2017 to: The Clerk to North Hinksey Parish Council, 27 Long Close, Eynsham Road, Botley, Oxford OX2 9SG.

If you are interested in serving as a co-opted Parish Councillor, require further details, or would like to have an informal discussion on the role of a Parish Councillor, please contact either the Chairman of the Parish Council, Councillor D. Kay on Oxford 240272, or the Clerk to the Council, Alan Stone on Oxford 861992.

Download full details here

 

PARISH COUNCIL ELECTIONS

 

  • Elections are held every four years. the last election was 7th May 2015
  • Further details can be obtained from the Chairman of the Parish Council or the Parish Clerk.
  • Elections and electoral registration

The Parish Council meets eleven times a year, (monthly apart from August); the Planning Committee meets on average once every three weeks and the other Sub-Committees on average three times a year.

To qualify as a Co-opted Councillor, a person must be either: -

  • A Commonwealth citizen, or a citizen of the Republic of Ireland, or a citizen of another Member State of the European Community
  • Be 18 years or over,
  • Not disqualified by any statute,
  • An elector of the Parish, or
  • During the whole of the last 12 months has either occupied as owner or tenant land or other premises in the parish, or
  • Has a principal or only place of work in the Parish, or lives within 4.8 kilometres (three miles) of the Parish boundary.


Click on these links for further information

-   Statement of Persons Nominated and Notice of Poll
-   Elections-2015 Step-by-step guide
-   Information for canditates, including forms to download   
-   
Guidance for Prospective Candidates and Councillors
-   Acceptable and Unacceptable Practice in the run-up to elections
-  "Purdah" and its meaning in local elections
-   Parish Councillor Job Description  

  

PARISH COUNCILLOR – JOB DESCRIPTION

Title: Parish Councillor

Responsible to: The Council and its electors.

Responsible for: Effective leadership to foster the interests of residents within North 
Hinksey Parish Council area on matters both within, and outside of the
parish, that may affect them.

Role Purpose to: Bring local issues to the attention of the council, help it make decisions on 
behalf of the local community and represent the views of local parishioners.

Main Duties and Responsibilities:

1. To represent effectively the interests of the whole parish by listening to views from the
wider community.

2. To improve the quality of life for those that live, work or visit the area.

3. To participate fully in the formation and scrutiny of the Council’s policies, strategic plans,
budgets and service delivery.

4. To ensure that the Council is properly managed.

5. To prepare for, attend and participate in Council meetings, decision making and abide by
corporate decisions.
6. To undertakes appropriate training and development to help fulfill the requirements of the
councillor role.

7. To keep up to date with significant developments affecting the Council at local, regional
and national levels

8. To represent the Council on outside bodies to which the Councillor is appointed and report
back activities.

9. To maintain proper standards of behaviour and comply with the Council’s Code of Conduct.
10. To attend all Council and council related meetings with an open mind on issues to be
discussed.

11. To deal with resident’s enquiries and representations fairly and without prejudice.

 

Skills needed by a Councillor:

• Making decisions.
• Exploring and expanding ideas.
• Interpreting information.
• Having ideas.
Visualising what might happen.
• Using imagination.
• Understanding budgets and financial paperwork.
• Keeping going skills.
• Encouraging yourself and others.
• Listening.
• Questioning.
• Dealing with conflict.
• Evaluating.
• Reviewing.
• Drawing conclusions.
• Seeing the bigger picture.
• Assessing objectively.
• Measuring and comparing results.
• Public speaking.
• Persuading and motivating.
Prioritising.
• Negotiating.
• IT skills.

 

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OXFORDSHIRE ASSOCIATION OF LOCAL COUNCILS

 SODC, Benson Lane, Crowmarsh Gifford, Wallingford, Oxfordshire, OX10 8HQ
Telephone: 01491 823118 www.oalc.org.uk Email: info@oalc.org.uk

 

 Extract from February 2015.      Members Update

Guidance in the run up to the elections – the period of electoral purdah

The provisions of the Code of Recommended Practice on Local Authority Publicity 2011 apply to all town and parish councils.

During the run up to an election the Code contains relevant provisions which you need to be aware of paragraphs 33 – 35 (see below). This is often referred to as the "purdah" period and will start on 30 March 2015 and continue until the election.

Elections, Referendums and Petitions. The period between the notice of an election and the election itself should preclude proactive publicity in all its forms of candidates and other politicians involved directly in the election. Publicity should not deal with controversial issues or report views, proposals, or recommendations in such a way that identifies them with individual councillors or groups of councillors. However, it is acceptable for the authority to respond in appropriate circumstances to events and legitimate service enquiries provided that their answers are factual and not party political. Councillors holding key political or civic positions should be able to comment in an emergency or where there is a genuine need for a member level response to an important event outside the authority’s control. Proactive events arranged in this period should not involve councillors likely to be standing for election”.

During this period no town or parish council should publish publicity relating to particular individuals involved directly in the election. Publicity refers to any communication, in whatever form, addressed to the public, or a section of the public, and could include news releases, newsletters, items on websites, advertising etc. The Code of Recommended Practice seeks to ensure that council resources and facilities are not perceived by the public to have been used for election campaigning or political purposes during the purdah period and that the political impartiality of employees has also been maintained.

 

The following points summarise the guidance for Councillors and council employees:

GREEN LIGHT: Acceptable Practice

Usual Business Matters:

  • Publicity with Council quotes from Clerk only.
  • Reactive publicity can include Councillors holding Civic positions if commenting in an emergency or a major news event outside the Council’s control.
  • Councillors can create their own individual, non political publicity.
  • Councillors can attend events arranged by other organisations, but the same restrictions apply about quoting such events in any Council publicity.
  • Decision-making will continue as usual, and the decisions will be publicised, subject to the restrictions about quotes.
AMBER LIGHT: Acceptable Practice; Proceed with Caution/ Seek Prior Advice

Quotations (direct / indirect): 

  • Councillors not involved in the election may make quotes or may be quoted if there are no political tones or references contained within the quotes.
  • Avoid proactively scheduling events attracting public and media interest. Events that are unavoidable should not publicise individual councillors or their respective political parties and policies. 
.

RED LIGHT: Unacceptable Practice; Do not Proceed 

  • Councillors involved in the election will not be quoted in proactive news releases issued by the Council.
  • Councillors involved in the election should not attend any events organised by the Council that may attract significant numbers of members of the public, or media interest.
  • No election materials, political posters or leaflets must be displayed on any Council premises or property (including street furniture, notice boards, market stalls, web-site etc.).

 

 

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